Timesheet Info
The MMT is an excel workbook that contains four sheets – the MMT, the Detailed Activities Page, the Expense Report and Mentor Hours sheet.
The Mentor Hours (the last sheet) is a helpful tool that estimates the total # of hours of support you will give to your Instructors over the course of the program year (roughly 10 months). If your time commitment to an Instructor is over the indicated time allotments, please speak to your Senior Mentor.
Currently there are several versions of Mentor Timesheets: MMT-excl US-HI, MMT-HI Only, IMMT (Canadian Mentors who are mentoring Instructors outside of Canada or the U.S.)
There are also International Local Mentor Reports (ILMR) that vary by region. International Local Mentors submit ILMRs 4X per program year.
Contact Mary-Anne Wensley at MentorSupport@rootsofempathy.org to obtain the applicable timesheet for your Mentoring Role with Roots of Empathy. Mentor Timesheets are not available through the Dashboard.
ONLY ONE MMT? Once you submit to your Senior Mentor log into ADP and input your daily hh:mm as indicated on your MMT – be sure that they match exactly. Look at the total hours at the bottom of the ADP screen to make sure it matches the total hours that you are claiming.
The MMT is in hh:mm and the ADP is in hh:mm – pay special attention that the ADP matches the MMT. Make sure you input “the colon :” between the hh:mm.
If you have more than ONE MMT and/or IMMTs: Mary-Anne will total all of these together into one Excel Sheet so that it will be easier for you to input your daily totals in ADP.
Interviewing hours are inputted under the last column of the MMT and you support these hours by filling in the "Instructor Interviewing" section on the Detailed Activities sheet with the status of the interview, the name of the potential Instructor and the region.
If through the program year you are strictly an International Mentor (submitting an IMMT and not an MMT) and you are an Interviewer, then you will need to submit an MMT for your interviewing hours.
Special Project hours are inputted under column 5 - SM Pre-Approved Day 3 Training/other Special Projects.
On the Detailed Activities sheet fill out the corresponding section - SM Pre-Approved. Input the total hours on the row 'Other' and under Additional Notes explain briefly what this Special Project was and who requested this and the funder for this project.
If through the program year you are strictly an International Mentor (submitting an IMMT and not an MMT) and you have been asked to work on a Special Project then you will need to submit an MMT for your Special Project hours.
Generally speaking, the majority of your time will fall within the Mandatory/Support Contact column. If your time had anything to do with mentoring an Instructor (e.g. sending out Mary’s Mentoring Messages, asking your SM for suggestions about a situation, completing the summaries, contact log, ICRR, etc.), it falls within the Mandatory/Support Contact column. If you’re still uncertain, please ask your Senior Mentor.
Submit your MMT/IMMT for approval to your Senior Mentor on the last day of the month. If you are claiming expenses, you must also submit electronic receipts to support your claim.
You will be paid on the 15th of every month (unless the 15th falls on a weekend, then it will be the Friday) provided you submitted your MMT to your Senior Mentor for review and approval on the last day of the month and you have inputted your hh:mm into your ADP account (ADP applies to Canadian Residents ONLY).
For any Mentors who are not working for Roots of Empathy during the summer months, a Record of Employment will be issued in late June/early July as a temporary layoff. You will be “rehired” in September.
Your Senior Mentor will be able to answer most questions or contact Mary-Anne Wensley, Program Integrity Assistant at MentorSupport@rootsofempathy.org for any assistance with completion of the MMTs.
For technical questions about entering data into the timesheet, please reach out to Mary-Anne Wensley at MentorSupport@rootsofempathy.org